Master Encoding Guide: Notes

Record Content: Notes

Many records have a line or several lines of text on the bottom half of the slip that does not conveniently fit into any other categories. The vendor was asked to transcribe all of this text and code with the <n> tag. If there was a logical paragraph break between one note and another, each line was tagged separately. There is no limit to the number of <n> tags in a record. In the full schema, the <n> tag will be parsed to control for different kinds of notes. This section may be expanded as we move through Encoding Level 1, but thus far we have identified ten distinct types of notes: cross-reference, see-reference, content, collection, auction, quote, z-reference, enclosure, subject, and internal. Examples will be shown as we work through encoding.

Encoding Guide. Notes

Record: NOTES
Many records will have a line or several lines of text on the bottom half of the slip that does not conveniently fit into any other categories. All of this text should be transcribed and coded with the <n> tag. If there is a logical paragraph break between one note and another, each line may be tagged separately. There is no limit to the number of <n> tags in a record.

<n>Note: See the letter from 5 March above for enclosure</n>

<n>Original in possession of unknown Congressman, 3 February 1939</n>

Occasionally, a paragraph of text was clipped from an auction catalog and pasted to the slip. If legible, this text should be transcribed and tagged with <n>.