Encoding Guide. Record ID

Record ID
Each record should be assigned a Document ID number. Using the <x> element with an @ identification number, each record should be composed of the 2-digit reel number plus a 4-digit sequential record number, assigned in the order that they appear on the reel.

<x id=“160075”>
</x> indicates reel number 16, record number 75

There are two optional attributes that may be included with the ID tag: the &z and the &r.

Some records may have been crossed out in a Z pattern with red pencil. These slips should be transcribed like any others, with all appropriate tags. Their x ID tag should also include the &z with a value of “z”.

<x id=“160075” z=“z”>

If any record presents confusions and/or questions on the part of the vendor, those records should be marked for review with the optional &r with a value of “r” in the x ID tag. The MHS will address these records separately and follow-up with the vendor as necessary.

<x id=“160075” r=“r”>

The &z and &r guidelines represent a change from the original in the RFP process.